Checklists + Templates

Hot Planning Tip: Be realistic about the number of guests. Have you run a similar event before? Do you have RSVPs already? Have you sold tickets? Create an estimate of how many attendees to expect for a type of event. e.g. poetry open mic, album release, pop-up circus, pottery workshop, film screening, market, art exhibition, etc.

Most venues have special (lower) rates for non-profit organization, so if your organization falls under this heading, be sure to mention it in your email as well.

If you have a rough timeline of events, this is helpful information to share in a later email.